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Convention Housing Information

AFT Convention 2014
Los Angeles, CA
July 11-14, 2014

Deadline and General Information

Convention general sessions, committee meetings, divisional meetings, registration and exhibits will be located at the Los Angeles Convention Center, 1201 S. Figueroa St. There is no designated headquarters hotel. The latest convention schedule information is available here.

The deadline for hotel reservations is Friday, June 6. After this date, the hotels may charge significantly higher rates. Add 15.565 percent sales and occupancy tax to all rates (tax rate is subject to change). $4 of the room rate will be used to help defray convention operation costs..

Online Housing Instructions

Hotel reservations for the AFT convention should be made using the AFT’s online Credential Reporting and Housing System at http://go.aft.org/conv14. AFT convention rates are available only by booking through the AFT. Please refer to the Credential Instructions flier in the credential mailing for step-by-step login instructions for affiliates. For additional login assistance, contact AFT Membership at 800-238-1133, ext. 3421.

IMPORTANT PROCEDURAL INFORMATION: Hotel reservations may be requested at any time by affiliates and individual members by accessing the housing system via secure login at the website above. An individual member logging in will be able to request a hotel room, but may not designate himself or herself as a delegate or alternate. Only the affiliate president or his/her designee may certify elected delegates and alternates. Affiliates may choose whether to notify individual members that this access is available, as some affiliates prefer to handle hotel reservations for their delegates, and others prefer to have delegates handle hotel arrangements individually. Individual delegates may view, but not change, their delegate status and convention committee assignments online.

Group Reservations

Affiliates are encouraged to immediately request the estimated number of rooms needed for their delegations, even before delegate elections have taken place. Room block requests may be submitted online (in the Affiliate Panel in the online reservation system, click on “Room Blocks” to access the online form), or by submitting the  Hotel Room Block Request form to AFT Convention Housing at conventionhousing@aft.org. Requests will be honored in the order in which they are received. Hotels tend to fill up far in advance of the deadline, so be sure to submit your request early and to number your hotel preferences, one through seven. You will receive confirmation via e-mail when your room block has been approved. Affiliates should then enter individual reservations via the online system. All reservations are due no later than the Friday, June 6, deadline. After that date, unassigned rooms in room blocks will be released.

Paper Housing Instructions

Affiliates are strongly encouraged to use the AFT's online system, which is convenient, secure and environmentally responsible. Reservations cannot be accepted by phone, but paper housing forms are available:

To avoid being charged for duplicate reservations, please choose only one method to submit your form. If two delegates are sharing a room, only one form should be submitted.

Guarantee and Deposit Policies

All reservations require a major credit card to guarantee each reservation. Do not send a check payable to a particular hotel, because your first choice may not be available. Please do not send checks payable to the AFT or to a particular hotel. If you wish to pay a deposit by check, information on how to do so will be sent to you with the confirmation of your hotel assignment.

In order to authorize a hotel to charge expenses to an affiliate credit card, the cardholder will need to fill out a credit card authorization form. If this authorization form is not on file with the hotel, the individual will be asked to provide a form of payment at check-in. If the cardholder will be providing his/her card in person at check-in, the credit card authorization form is not needed.

Credit card authorization forms:

Important Note About Debit Cards

When presenting payment at the front desk, please be aware that the use of a debit card will result in the immediate removal of funds from your bank account for the total amount of room and tax for the guest's stay plus an additional daily amount to cover incidental expenses. (See the hotel debit card policies on the hotel information chart.) Upon check out, any unused funds will be returned to your bank account, but depending on the bank's refund process, it may take five to seven business days for a credit to be processed. To avoid this lengthy hold, simply use a credit card or pay by cash.

Suite Requests

The number of suites available is limited. Priority will be given to affiliates requesting suites for delegation hospitality or meetings, over individuals requesting suites for personal use. Suite requests may be sent by e-mail to Jenny Evans-Muir at jevans@aft.org. Please indicate the number of people to be accommodated in the parlor, and any specific bedroom and bedding requests so that the appropriate size and type of suite can be assigned.

Room Requests

Rooms with two beds are limited at some of the hotels. Priority in reserving these rooms will be given to delegates sharing with another delegate, and to families traveling with children. Affiliates should indicate the needed number of single- and double-bedded rooms on the Room Block Request form. All requests should provide as much information as possible about the occupants of each room to ensure that appropriate bedding is requested. The hotels will attempt to honor all requests, but requests cannot be guaranteed.

Disability Requests

If you require particular accommodations in your hotel room due to a disability, please be specific to help us reserve a hotel that meets your needs. For example, request “roll-in shower for wheelchair,” or “grab bars for tub and toilet,” as opposed to “accessible room.”

Hotel Assignment and Confirmations

You will receive confirmation of your hotel assignment by email once it has been processed by AFT Convention Housing. Review your hotel confirmation for accuracy, and note the cancellation and early departure policies. The hotels' check-in times are 3 p.m. or 4 p.m., so rooms may not be available if you arrive early in the day. All hotels will be able to store luggage until your room is ready.

Reservation Changes

Reservation changes and cancellations may be made online until Friday, June 6. After June 6, send changes and cancellations in writing to AFT Convention Housing (fax to 202-879-4558 or email conventionhousing@aft.org).  We will make every effort to honor requests received after the deadline, but are not able to guarantee that rooms will be available at the AFT convention rates.

Transportation

Shuttle bus transportation will be provided between most of the official convention hotels and the Convention Center Thursday, July 10, through Monday, July 14. Shuttles will not be provided from the JW Marriott or the Luxe City Center. Information about bus schedules and routes will be sent in June to all delegates and will be available upon check-in at the hotels and the Convention Center.

Information on airfare discounts from American Airlines and United Airlines is available on our travel page.

Contact AFT Convention Housing

If you have questions or need more information, please contact us.

Jenny Evans-Muir, Housing Manager
800-238-1133, ext. 4592; or 202-879-4592
email: jevans@aft.org

Yvonne Cheek, Housing Coordinator
800-238-1133, ext. 4425; or 202-879-4425
email: ycheek@aft.org



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